Finance Council Meeting
March 7, 2013
Council Members Present: Stacy Evens, Dale Rivard, Paul Zwilling, Tom Zidon, Eric Steele, Fr. Dan Mrnarevic
Others Present: Sam Pupino, Ellen Rose, Gerry Ruder, Don Palmiscno
I. Call to Order: Dale Rivard called the meeting to order.
A. Fr. Dan led prayer.
II. Review Agenda: Agenda was reviewed and approved with EAPC presentation added to New Business on the agenda.
III. Standing Reports
A. Financial Reports (emailed) – Approved
B. Maintenance
1. A bid from Ideal Flooring for $8,630.01 (not including prep) was presented and discussed for floor tile in the kitchen. Altar Society would like to help with the cost. – Approved
2. A bid from Henning Restoration for church painting was presented and discussed and tabled at this time.
3. A bid from Gaytee Palmer Stained Glass was presented and discussed and tabled at this time.
C. Holy Family/St. Mary’s School
1. Paul Zwilling reported that there are 15 new kindergarten students starting in the fall so far. St. Mary’s has
D. Personnel
1. PK Director Hire – There were several well qualified applicants interviewed for the Project Kids Director position and it had been a very difficult decision but one stood out as a good fit for the preschool. Salary was discussed and approved. Ellen will offer her the position.
2. Ellen has been checking with the Diocese on their BC/BS insurance and it is much cheaper to join their group plan. Finance Council approved this move and Ellen will work with Barb Augdahl.
IV. New Business
1. Centennial – Some discussion about budget vs. project was discussed as far as bookkeeping is concerned.
2. God’s Gift – At this time St. Mary’s is at 41% of our goal.
3. EAPC – Randy Kling and Rachel Harris from EAPC presented the spec work that had been done. The bids, they felt, would be $475,000 to $525,000 for the project. Discussion followed on whether or not to proceed. No decision was made at this time.
V. Adjourned.
Finance Council Meeting
January 24, 2012
Council Members Present: Stacy Evens, Dale Rivard, Paul Zwilling, Tom Zidon, Eric Steele, Fr. Dan Mrnarevic
Others Present: Fr. Bill Callery, Ellen Rose
I. Call to Order: Chairperson Evens called the meeting to order.
A. Fr. Dan led prayer.
II. Review Agenda: Agenda was reviewed and approved.
III. Standing Reports
A. Financial Reports
1. Budget – The 2013 budget was reviewed and discussed at length. Approved as presented with one line item change.
2. Annual Letter to Bishop – Finance council reviewed the December 31st financial statements and signed the letter to the bishop.
B. Maintenance
1. Building Addition – Ellen visited with a representative from EAPC today and the bids for the building addition would be done the week of February 18th.
2. Maintenance Updates - Ellen reported that there is going to be lighting installed for the choir and we are looking to replace some other lights in the sanctuary that are causing problems.
Tom informed council about some issues with brickwork that may be coming up and some of the tiles that are cracking in the sanctuary.
C. Holy Family/St. Mary’s School
1.Father Dan reported that it is Catholic Schools Week next week and Friday, February 1st will be the All School Mass. Paul said that tickets sales were slow at St. Mary’s for the annual fundraiser which is Feb. 15th. Ellen reported that the $10,000 January check had been sent to Holy Family/St. Mary’s School.
D. Personnel
1. PK Director Hire – Council discussed the hiring of a new preschool director for Project Kids/Tots. The announcement will go out in St. Mary’s bulletin starting this weekend. Salary and start date were discussed.
IV. New Business
A. God’s Gift
1. Tony Scheett will once again be St. Mary’s God’s Gift Chairperson. The goal for this year is $44,867. Tony will give his talk the weekend of February 17.
V. Adjourn - Next meeting will be scheduled after bids from EAPC are in.
Finance Council Project Kick-off Meeting
November 30, 2012
Members Present: Stacy Evens, Dale Rivard, Tom Zidon, Paul Zwilling, Eric Steele, Fr. Dan Mrnarevic
Others Present: Ellen Rose, Rachel Harris, Randy Kling
Father Dan led prayer and then the meeting was turned over to Rachel and Randy, the representatives from EAPC. Discussion centered around the start of the bidding process. Randy indicated that he had possibly five general contractors in mind. St. Mary’s council suggested getting the project bid by February 2013 so that, should the bidding be favorable to start the project, fundraising would be able to begin by March and construction in the summer.
Randy indicated that the project would take approximately one year to finish.
Rachel and Randy briefed council on some of the construction process. EAPC will keep us informed of their progress.
The second part of the meeting Fr. Dan informed council that he would like to take up a second collection for a St. Mary’s church on the east coast that has been impacted by Hurricane Sandy and he and Tom are working on finding a church that is in need of help.
A suggestion was made that finance council and pastoral council meet toegether at least twice a year to improve communication between the two councils.
The new sound system was discussed. It will be installed the first week in December. The technicians will work with the priests to make sure that mics are being used appropriately.
Finance Council Executive Meeting
October 10, 2012
Members Present: Stacy Evens, Dale Rivard, Paul Zwilling, Eric Steele, Tom Zidon, Father Dan Mrnarevic
Staff Present: Ellen Rose
An executive meeting of the finance council was held October 10th with all finance council members present.
The purpose of the meeting was to discuss whether to proceed with the building project.
After much discussion it was the consensus of the committee to ask EAPC to start the next phase of the project which is to send Design Options B & C out for bids to see what the actual costs for construction will be.
Father Dan will contact the project manager for the diocese to update him. Ellen will contact EAPC for necessary contracts and inform them of the diocesan procedures.
It was suggested that a Building Project FAQ page be started on the web site to keep parishioners informed.
Other Business: A bid from All Season’s was submitted for some work in the back yard of the rectory. Approved.
A bid from HB Sound & Light was submitted for improvements to the speaker system. Approved.
Finance Council Meeting
October 4, 2012
Members Present: Dale Rivard, Paul Zwilling, Eric Steele, Tom Zidon, Fr. Dan Mrnarevic
Others Present: Fr. Bill Callery, Deacon Sam Pupino, Rachel Harris (EAPC), Ellen Rose
I. Call to Order: Vice-Chairman Rivard called the meeting to order.
A. Fr. Dan led prayer.
II. Review Agenda – Moved Maintenance Report to A. to accommodate Ms. Harris. Agenda approved with changes.
III. Standing Reports
A. Maintenance
1. Building Addition – Rachel Harris from EAPC presented two new options to finance council. Option B (Option A was the original for $500,000) included a street level lobby, elevator and restroom off the narthex for approximately $325,000. Option C included street level lobby, elevator, inside stairway, and restroom off the narthex for $385,000. This does not include architect fees or fundraising fees. Much discussion followed. A vote to proceed was discussed and then tabled until Wednesday, October 10th when finance council can meet for an executive session.
B. Financial Report
1. Income Statement (emailed earlier) – Approved.
C. Holy Family/St. Mary’s School – Father Dan reported that enrollment is up and that there would be pet blessings on Friday.
D. Personnel – Ellen discussed future plans with council and has asked for their input.
IV. New Business
A. Father Dan received a bid from All Seasons for some work to the back yard of the rectory. Tabled until Wednesday, October 10th.
V. Adjourn
