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Founded:1964
St. Anne Parish
5200 Saufley Field Rd
Pensacola, FL 32526
Phone: (850) 456-5966
A Parish of The Roman Catholic Diocese of Pensacola-Tallahassee
 

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Rental Information

St. Anne Catholic Church

5200 Saufley Field Road                                                                                                                        850-456-5966

Pensacola, FL 32526                                                                                                                              850-453-3138

Facility Rental Contract

(Revised 12/7/10)

Renter Information

Name_____________________________________Association__________________________________

Address___________________________________City____________________St________Zip________

Contact Person_____________________Phone_____________________Fax/Cell___________________

Event Information

Name/Type of Event _______________________Date of Event ______________________Alcohol / Food

Expected Attendance _______________________Time of Event: Start ____________End____________

Fee Information

Security Deposit $ ________________________( non-refundable, due at contract signing)

Rental Fee $ (Hall) ________________________ (St Anne Room) ____________________________

Set-up/Clean-up Fee $ ___________________________

Event Manager Fee $ ______________________ Insurance Fee $ __________________________

Damage Deposit $_________________________(refundable)

Financial Information

Total $_________________________________

Security Deposit $ _________________________ Date Paid ________________________________

Balance Due $ ____________________________ Date Paid _________________________________

Damage Deposit Returned $_________________ Date­­­­­­­­­­­­­­­­­_____________________________________

 

By signing this Rental Contract, the Renter acknowledges having read and comprehends this contract, and understands that this Rental Contract is binding on both parties and organizations they represent.

Renter:

St Anne Family Life Center:

Signature

Signature

Print Name

Print Name

Title

Title

Date

Date

Cancellation/Refund: If cancellation by either party is more than thirty (30) days before the scheduled use of the facilities, the rental fee

and damage deposit will be returned.  The security deposit is non-refundable.

St. Anne Catholic Church

5200 Saufley Field Road                                                                                                                        850-456-5966

Pensacola, FL 32526                                                                                                                              850-453-3138

Facility Rental Price List

(Revised 12/7/10)

 

Security Deposit  (non-refundable, due at contract signing)                                                                   $250.00

Damage Deposit (refundable)                                                                                                                            $250.00              

Hall (7140 sq ft of open space)  (8 hour maximum)                                                                                   $500.00

St Anne Room (200 sq ft of open space) (with Hall rental)                                                                      $100.00

Set-up/Clean-up Fee                                                                                                                                              $260.00

Event Manager Fee                                                                                                                                          $150.00

Insurance Liability                                                                                                                                             $140.00

 

 

We feature

Paved parking

Tables: 60” round

Kitchen (for staging purposes only, also includes use of the Ice machine, and Walk-in cooler)

 

    Covered service entrance

    Padded fold-up seats

    Non-smoking

    Handicap friendly

Elevated stage

Outside courtyard (with pre-approval)

 

 

 

 

 

 

 

               

We will set up the room to your specifications.

 

 

 

 

St. Anne Catholic Church

5200 Saufley Field Road                                                                                                                        850-456-5966

Pensacola, FL 32526                                                                                                                              850-453-3138

 

Facility Specification Form

(Revised 12/7/10)

 

 

 

Renter Information

Name of Event________________________________ Date of Event _____________________________

 

 

Table placement form

 

5 foot table

Lattice Partition

 

 

 

 

 

 

 

 


 

Rental Includes

 

Hall

 

St Anne Room

 

 

 

 

 

 

 

 

St. Anne Catholic Church

5200 Saufley Field Road                                                                                                                        850-456-5966

Pensacola, FL 32526                                                                                                                              850-453-3138

Facility Rental Contract

Terms & Conditions

(Revised 12/7/10)

 

 

All rental contracts must be signed by the renter or authorized representative along with payment of the security deposit for the hall to be booked.

Payment

Security Deposit – The security deposit stated is due at the time of the completion of this contract.  The security deposit is non-refundable. 

Damage Deposit – The damage deposit is refundable and will be returned to the Renter upon satisfactory inspection of the rented facility after use. Portions of the deposit will be retained to compensate for any damages or additional clean up cost attributable to the Renter.

Rental Fee- The rental fee is due in full 2 weeks prior to the date of use unless this Contract is completed closer to the date of usage, in which case the fee will be due and payable during the submission of the Contract.

Cancellation/Refund – If cancellation by either party is more than 30 days before the scheduled use of the facilities, the rental fee and damage deposit will be returned.  If Renter cancels within 2 weeks of the event, St Anne Parish will retain a 50% cancellation fee.

Returned Checks – There will be a $30.00 fee for any returned checks.

Destruction and Damage 

Destruction – If facilities are destroyed or damaged by fire or any other cause or unforeseen occurrence that shall make the fulfillment of the contract impossible, then this Rental Contract shall terminate, payments will be returned and the Renter waives all rights to any claims against St. Anne Catholic Church.

Damage – If anyone damages the facilities during the rental period, Renter shall pay for all necessary repairs.

Facility Use

General Liability Insurance – The Renter must provide proof of insurance. If the party does not carry insurance, the Renter must purchase liability insurance through the Diocese of Pensacola/Tallahassee. The fee is $140.00. The insurance company is Great American Assurance Company and they provide limits of $1,000,000 Occurrence/None -  General Aggregate/$1,000,000   Personal Advertising Injury/$5,000,000  Products  Completed Operations Aggregate/$300,000  Damage to rented premises/$1,000  Medical Expense. Deductible $0  Sexual Abuse and Molestation 25,000 per occurrence and aggregated at $50,000.

Event Manager – An event manager is required at all events. The fee is $150.00. They will be on location at the time of the event to ensure the terms and conditions of the contract are being met. They will also be responsible for making the parish center accessible to all parties involved in the event.

Conduct – Smoking, chewing tobacco, gum chewing and foul/obscene language will not be permitted anywhere inside the facility. Adult supervision is required of all persons under the age of 18 at all times. No pets will be allowed; except for Seeing Eye dogs.

Alcohol – Alcoholic beverages are restricted to events not open to the public and by invitation only events such as wedding receptions and private parties. The sponsoring person or organization accepts full responsibility for maintaining and control of consumption and enforcing moderation. Any behavior which indicates intoxication of any participant shall be cause for consumption to immediately cease.

All events which incorporate alcohol on the parish grounds shall come under the guidelines of the appropriate Florida State Statutes administered by the Florida Alcohol, Tobacco and Firearms organization. No open alcoholic beverages may be taken outside the building.  Under no circumstances may alcohol be sold. 

(Due to the beliefs of the Catholic Church, no weddings are to be performed on St. Anne’s Parish property, unless sanctioned by a Catholic Priest).

Security

Building Security – St. Anne is not responsible for any valuable items left in the facilities. St. Anne should be locked when not in use, but others may use the facilities during the rental period and parts of the building may be open to the parishioners of St. Anne Parish. The Renter should take necessary precautions to protect valuable personal property and arrange with St. Anne for keys and closing procedures when using the facility after regular working hours.

Building Safety – Capacity: Maximum 250 people.   Private events only.  No event that is open to the public is allowed.  Parking in designated parking spaces only.

Exits: No portion of any passageway or exit shall be blocked or obstructed in any manner and no exit door shall be blocked while facility is in use. All designated exits shall be maintained in such a manner as to be visible at all times.

Set-up / Clean-up

Set-up – Access to the facilities for setting up, including Caterers, will be during the hours stated on the face of this contract. The Event Manager’s sole responsibility is to supply the tables, chairs and rented equipment, along with trashcans and liners. We do not provide linens, silver, or tableware. The Event Manager will not be responsible for the moving, setting up or taking down of any equipment brought in by or for the Renter.

Clean-up – The premises must be left in as good a condition as found at the beginning of the rental period. All food, beverages, equipment and rented supplies must be removed from the premises immediately after each use of the facilities AND NO LATER THAN THE EXIT TIME STATED ON THE FACE OF THIS CONTRACT. 

Decorations – Renter shall not cause or permit the facilities to be injured, marred or in any manner defaced or changed. Renter will not place any nails, hooks, tacks, screws or other fasteners into any part of the facilities.

 

By signing this Rental Contract, the Renter acknowledges having read and comprehends this contract, and understands that this Rental Contract is binding on both parties and the organizations they represent.

 

Renter:

St Anne Family Life Center:

Signature

Signature

Print Name

Print Name

Title

Title

Date

Date

 

 

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